> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sellysoftware.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding Expenses

> How to log a business expense in Selly.

## How to Add an Expense

<Steps>
  <Step title="Click Add Expense">
    Use the **Add Expense** button at the top right of the Expenses page.
  </Step>

  <Step title="Enter a name">
    Give the expense a clear, descriptive name. For example: "USPS Poly Mailers x50", "StockX Seller Fees – April", or "Bubble Wrap Roll".
  </Step>

  <Step title="Enter the amount">
    Type the dollar amount of the expense.
  </Step>

  <Step title="Select a category">
    Choose the category that best fits the expense. See the [Categories](/expenses/categories) page for a full breakdown.
  </Step>

  <Step title="Set the date">
    Enter the date the expense occurred. This is used for date filtering and period-based profit calculations.
  </Step>

  <Step title="Save">
    Click **Save**. The expense is added to your log immediately and factored into your net profit for that period.
  </Step>
</Steps>

## Fields Explained

| Field        | Required | Description                                                         |
| ------------ | -------- | ------------------------------------------------------------------- |
| **Name**     | Yes      | What the expense was for. Be specific enough to recognize it later. |
| **Amount**   | Yes      | How much it cost in dollars.                                        |
| **Category** | Yes      | The type of expense. Used for the spending breakdown chart.         |
| **Date**     | Yes      | When the expense occurred.                                          |
| **Notes**    | No       | Any additional context — vendor, receipt number, etc.               |

## Tips for Logging Expenses

<Tip>
  Log expenses as they happen rather than catching up at the end of the month. It takes 30 seconds and keeps your net profit number accurate in real time.
</Tip>

**For recurring expenses** (like a monthly software subscription), log them at the start of each month with the date set to the billing date.

**For platform fees**, log them after you reconcile your marketplace payouts. StockX, GOAT, and eBay all provide payout reports that show fees clearly.

**For shipping supplies**, log them when you buy the supplies — not when you use them. A pack of 50 mailers bought today is an expense today.

## Editing an Expense

Click any row in the expenses table to open the edit panel. Change any field and save. The update reflects immediately in your profit calculations.

## Deleting an Expense

Open the expense detail and use the action menu (three dots) to delete it. Deleting an expense removes it from your profit calculations for that period.